Cafe POS · Member rewards · WhatsApp & SMS · Branded app

The cafe management software that remembers every regular.

Cafemanagee runs your cafe from one system: a fast coffee shop POS, member rewards, menu management with a live QR menu link, WhatsApp and SMS reminders, and your own branded iOS and Android app. Our team sets all of it up for you.

Book a free demoSee every feature
  • Works on iPad & Android
  • Takes orders offline
  • Done-for-you setup
One customer recordPOS, rewards, WhatsApp and app share it
iOS + Android appPublished under your cafe's name
Official WhatsApp APIWith SMS fallback for every alert
Set up for youMenu, hardware, messaging, training

Cafe management features

Everything your coffee shop runs on, in one cafe management system

Most cafes stitch together a POS, a loyalty app, a menu builder and a WhatsApp tool that never talk to each other. In Cafemanagee they are one product, so an order on the counter becomes a stamp, a reminder and a reason to come back.

Cafe POS system

A coffee shop POS built for the morning rush

Ring up a 16oz oat latte with an extra shot in three taps. The Cafemanagee cafe POS handles milks, sizes, shots and syrups as modifiers, splits bills, and sends drinks to the bar and food to the kitchen.

  • Modifiers that match your bar. Milk, size, shots, temperature and notes, priced the way you price them.
  • Card, cash, wallet and split payments with tips and table or counter service.
  • Offline mode. Keep taking orders when the Wi-Fi drops; everything syncs after.
  • Works with your hardware. iPad, Android tablets, receipt printers, cash drawers and kitchen display screens.

Explore the cafe POS system

Till 1 · Counter08:14
Latte4.20
Size
8oz12oz16oz
Milk
WholeOatAlmondSkim
Shots
SingleDouble+ Extra shot
Charge · Aisha K.5.40

Member rewards & cafe loyalty program

Digital stamp cards and rewards that run themselves

Customers join with their phone number at the counter, in your app or from a QR code. Stamps and points land on every bill automatically, and rewards are redeemed on the same screen. No paper cards, no extra app for your staff.

  • Stamp cards, points or tiers. Buy 9, get the 10th free, or spend-based levels for your best regulars.
  • Birthday and anniversary rewards sent on WhatsApp the morning of.
  • Member pricing and gift cards that work across every location.
  • Know who your regulars are. Visit frequency, favourite drink and lifetime spend on every profile.

See the cafe loyalty program

Tier 1Regular

1 stamp per drink, 10th drink free

Tier 2Local

Double stamps before 9am, free pastry monthly

Tier 3Family

Member prices, birthday drink, early menu access

Menu management & QR code menu

Change the menu once. The counter, QR menu and app follow.

Edit prices, add the seasonal special or 86 the banana bread from the POS, and your digital menu link, table QR codes and branded app update in seconds. One menu, every channel.

  • QR code menu link for tables, takeaway bags, Instagram bio and WhatsApp.
  • Sold-out toggles. Mark an item 86'd and it disappears from online ordering instantly.
  • Day-part menus for breakfast, lunch and happy hour, plus photos, allergens and dietary tags.
  • Recipe costing. See margin per cup as bean and milk prices change.

How the QR code menu works

Bakery · This morning

Cardamom bun3.10
Almond croissant3.60
Banana bread86'D3.40
Sourdough toast, miso butter5.50
orbit.menu/t6

WhatsApp integration & SMS marketing

WhatsApp reminders that bring regulars back on a slow Tuesday

Cafemanagee connects to the official WhatsApp Business Platform and sends messages from your cafe's own number, triggered by what actually happened at the counter. If a customer isn't on WhatsApp, the same message goes out by SMS.

  • Order-ready alerts so nobody crowds the hand-off bar.
  • Reward reminders when a customer is one or two stamps from a free drink.
  • Win-back messages to regulars you haven't seen in 21 days.
  • Broadcasts and menu link sharing to opted-in customers, with delivery and reply tracking.

WhatsApp marketing for cafes · SMS marketing

LOLittle Orbit CoffeeVerified business
Order readyYour order #0412 is ready at the bar. Flat white (oat) + cold brew.
1 stamp to goOne more coffee and the next one's free. See you tomorrow?
Saving it for Friday 😄
Not seen in 21 daysWe miss you, Aisha. Your flat white is half price until Sunday.
View menu
Not on WhatsApp? The same message is sent by SMS.

Kitchen display system

Drink and food tickets go to the right screen or printer, with timers so the bar knows what's late.

Inventory & recipe costing

Track beans, milk and pastries by recipe, get low-stock alerts and see cost per cup.

Order ahead & QR table ordering

Customers order from the table QR, your website or the app, and pay before they reach the counter.

Staff, shifts & tills

PIN logins, role permissions, clock-in, cash-ups and tip pooling for every barista.

Sales reports & analytics

Hourly sales, best sellers, member versus walk-in spend and reward redemption in one dashboard.

A day in a cafe running Cafemanagee

From the first shot to the last cash-up

What cafe management software actually does on a normal Saturday at a two-till coffee shop.

  1. Open the till

    Float counted, yesterday's 86'd items reset, pastry stock loaded from the bake sheet.

  2. The rush

    Orders fly through the POS, the bar screen sorts drinks, regulars get stamps without asking.

  3. Sold out

    Banana bread marked 86'd once. The QR menu and the app stop selling it.

  4. The quiet hour

    A WhatsApp offer goes to members within 2 km. The 3pm dip fills up.

  5. Close & report

    Cash-up, tip split and the day's report land on the owner's phone.

Branded iOS & Android app

Your own cafe app on the App Store and Google Play

A white-label coffee shop app with your name, logo and colours. Customers order ahead, check their rewards, top up gift cards and get push notifications, all connected to the same POS and loyalty program.

  • Published under your brand, on your developer accounts, with your icon and store listing.
  • Order ahead and pickup times that respect your bar's real capacity.
  • Push notifications alongside WhatsApp and SMS, without paying per message.
  • Updates handled by us, including new iOS and Android versions.

Read about the branded cafe app

App StoreGoogle Play

Done-for-you onboarding

Proper setup, start to finish. We do the heavy lifting.

Switching cafe POS systems is usually the hard part. Our onboarding team handles each step with you, in this order, before your first live service.

  1. Menu import

    Send your menu as a PDF, photo or spreadsheet. We build it with sizes, milks, modifiers, photos and prices.

  2. Hardware & payments

    We connect your tablets, receipt and kitchen printers, cash drawer and card terminal, and test a full order.

  3. WhatsApp & SMS

    We verify your WhatsApp Business account, register message templates and set up your SMS sender name.

  4. Rewards program

    We design your stamp card or tiers with you and import existing members from paper cards or your old system.

  5. Branded app launch

    We design and publish your iOS and Android app, and handle App Store and Google Play review.

  6. Training & go-live

    Your baristas practise on the real menu, and we stay on call through your first service.

Who it's for

Cafe software for every kind of counter

Coffee shops

Speed at the bar, modifiers and regulars who order the same thing daily.

Bakery cafes

Stock by the tray, sold-out alerts and preorders for cakes.

Multi-location chains

Central menu, shared rewards and reports across every site.

Kiosks & carts

One tablet, fast payments and order-ahead to cut the queue.

Cafe restaurants

Table service, courses, kitchen display and split bills.

Why one system

Cafemanagee versus a POS plus four separate tools

Comparison of Cafemanagee cafe management software with a typical setup of separate POS, loyalty, menu and messaging tools
What you needCafemanageePOS + loyalty app + menu builder + WhatsApp tool
One customer profileShared by POS, rewards, app and WhatsAppA different list in each tool
Stamps at checkoutAdded automatically on the billBarista scans a separate app
Sold-out items86 once, every channel updatesUpdate the POS, the menu and the app
WhatsApp remindersTriggered by real orders and rewardsManual broadcasts from exported lists
Branded mobile appIncluded, iOS and AndroidSeparate agency project
SetupDone for you by one teamFour vendors, four onboardings

FAQ

Questions cafe owners ask us

Something else on your mind? Message us on WhatsApp and a real person replies.

What is cafe management software?

Cafe management software is one system that runs a cafe or coffee shop: the POS that takes orders and payments, the menu, customer loyalty and rewards, customer messaging, inventory and reports. Cafemanagee puts all of these in one place, so every order, customer and reward is connected.

Does Cafemanagee work as a coffee shop POS on iPad and Android?

Yes. The Cafemanagee cafe POS system runs on iPad and Android tablets, connects to receipt printers, cash drawers, kitchen printers and card terminals, and keeps taking orders when the internet drops.

How does the Cafemanagee cafe loyalty program work?

You choose the rules: digital stamp cards, points, member tiers or birthday rewards. Customers are recognised at checkout by phone number or their app, stamps are added automatically, and rewards are redeemed on the same bill.

Can I send WhatsApp messages and reminders to my cafe customers?

Yes. Cafemanagee connects to the official WhatsApp Business Platform. You can send order-ready alerts, reward reminders, win-back offers and your menu link to customers who have opted in, and fall back to SMS when WhatsApp is not available.

Do I get my own branded iOS and Android app?

Yes. Cafemanagee builds a white-label cafe app with your name, logo and colours, and publishes it to the Apple App Store and Google Play under your brand. Customers use it to order ahead, track rewards and get offers.

How does the QR code menu link work?

Every cafe gets a live online menu with its own link and QR code. Print the QR on tables or share the link on WhatsApp and Instagram. Price changes and sold-out items update instantly from the POS.

Can I manage multiple cafe locations?

Yes. Run one menu across every location or set prices per site, share one loyalty program across all cafes, and compare sales, staff and stock by location in one dashboard.

Do you help set everything up?

Yes. Our team imports your menu, configures your hardware, verifies your WhatsApp Business account and SMS sender, designs your loyalty program, publishes your branded app and trains your staff before you go live.

Book a demo

See Cafemanagee running on your own menu

Pick a time and we'll load your real menu into a 30-minute walkthrough of the POS, rewards, WhatsApp reminders and your branded app.